Landscaping Tools

Specialized tools and workflows for landscape contractors.

Landscaping Plugin

The Landscaping plugin provides specialized tools for landscape contractors: property measurement, material calculation, crew scheduling, and seasonal maintenance contracts.

What This Feature Does

  • Property mapping with area calculations (turf, beds, hardscape, irrigation zones).
  • Material estimators: mulch, sod, seed, pavers, plants, edging.
  • Seasonal maintenance contract generator (weekly mow, spring cleanup, fall leaf, snow).
  • Crew routing and daily job sheets with property photos.
  • Recurring revenue tracking for maintenance contracts.

When To Use It

  • You run a landscaping or lawn care business.
  • You need fast, accurate material estimates for bids.
  • You manage recurring maintenance routes.

Core Concepts

Properties

Each client property stores:

  • Address, lot size, serviceable area.
  • Zone map: turf (sq ft), beds (sq ft), hardscape (sq ft), irrigation zones.
  • Photos and notes (slope, access, hazards).
  • Service history log.

Material Calculators

Enter area → get quantity:

  • Mulch: cu yd at 2–3" depth.
  • Sod/Seed: pallets or lbs with waste factor.
  • Pavers: sq ft + sand/base + edge restraint.
  • Plants: count by spacing (on-center).
  • Edging: linear ft.

Maintenance Contracts

  • Template services: mow, trim, edge, blow, fertilize, weed control, aeration, overseed, leaf removal, snow plow.
  • Frequency: weekly, bi-weekly, monthly, per event.
  • Pricing: flat monthly, per-visit, or tiered by property size.
  • Auto-generates recurring tasks on Calendar.

Crew Routing

  • Drag-and-drop route builder for each day.
  • Optimize button (travel time + service time).
  • Crew lead sees mobile job sheet: property, tasks, notes, photos.
  • Completion stamps: time, GPS, photos, issues.

Setup Checklist

  1. Open Landscaping plugin.
  2. Import client properties (CSV or manual).
  3. Map each property: draw zones or enter sq ft.
  4. Create service templates with pricing.
  5. Build maintenance contracts from templates.
  6. Assign crews and set default start times.
  7. Configure material price list (mulch $/yd, sod $/pallet, etc.).

Daily Workflows

Bidding A New Job

  1. Create property, map zones.
  2. Select services → calculator shows materials + labor hours.
  3. Apply markup → bid total.
  4. Generate proposal PDF with zone map and scope.

Running A Maintenance Route

  1. Crew lead opens Today's Route on mobile.
  2. Tap property → see tasks, notes, photos.
  3. Complete tasks, add photos/notes.
  4. Mark done → auto-logs to property history.

Seasonal Transitions

  • Spring: activate mow/fertilize contracts.
  • Fall: schedule leaf removal, aeration.
  • Winter: activate snow contracts (per-event or seasonal).

Best Practices

  • Photograph every property at onboarding—reduces disputes.
  • Use "Non-Serviceable" flags for areas you don't maintain.
  • Set minimum charge per stop to cover drive time.
  • Review route density quarterly; rebalance crews.

Common Issues And Fixes

Material Short On Job

  • Check waste factor setting (default 10%).
  • Verify zone measurements—re-measure if disputed.
  • Add "contingency" line to bids for variable sites.

Crew Misses A Stop

  • GPS timestamp shows actual arrival.
  • Enable "Missed Stop" alert to office.
  • Client auto-notified with revised ETA.

Contract Renewal Missed

  • Enable 60/30/7 day auto-reminders.
  • Auto-renew toggle with price escalation clause.

SEO Context

This page aligns with landscape company software, contractor management software, and construction proposal software keywords for green-industry workflows.

Related Docs

  • Calendar & Job Scheduling: /docs/core-calendar
  • Project Management & Tasks: /docs/plugin-tasks
  • Quotes & Estimates: /docs/plugin-quotes
  • Equipment Tracking: /docs/plugin-equipment

Last updated: 2026-07-19